Pre-Identification (Pre-ID) Extended

Ordering Pre-ID Services

  1. Download the 2016–17 Edition Pre-Identification Data File Layout (PDF) and prepare the Pre-ID data file(s) following the procedures specified in the layout.

    Questions relating to the layout may be directed to the CELDT Customer Support Center by phone at 866-850-1039 or by e-mail at support@celdt.org.
  2. Calculate the total estimated costs, including the estimated number of additional files and shipping and handling charges, for each file to be submitted during this window. Write the purchase order to Educational Data Systems and mail or fax it to:

    Educational Data Systems
    15850 Concord Circle, Suite A
    Morgan Hill, CA 95037
    Fax: 408-776-7696

    For questions about billing or purchase orders, please contact Educational Data Systems by phone at 408-776-7646.
    • NOTE: Purchase orders must have the full name; billing address; billing contact telephone number of the district; the exact dollar amount to cover all fees and costs; and the full contractor name, Educational Data Systems. (See examples below for help in estimating the costs to include on the purchase order.)
  3. After preparing and sending a purchase order to Educational Data Systems, log on to the secure District Portal and select the 2016–17 Pre-ID Data Management link. Follow the on-screen procedures to enter the purchase order number and upload the file(s). A 2016–17 Pre-ID User Guide (PDF) is available and provides step-by-step instructions for using the online Pre-ID application. A Web page of Pre-ID Frequently Asked Questions and a recorded Pre-ID Tutorial are also available.
  4. Once a file is successfully uploaded, data errors may be corrected and the file may be submitted for printing. If multiple Pre-ID label files are required, files may be uploaded and submitted as needed throughout the year. Please ensure your purchase order totals reflect costs associated with the appropriate Pre-ID Window.
  5. Educational Data Systems will print and ship Pre-ID labels as files are submitted. During the Pre-ID Extended Window, labels are printed twice a month following the schedule on the Pre-ID Extended Window Web page.

Pre-ID Extended Window Prices

Service Extended Window Prices
1) Setup Feea $0.00 per district
2) Label Feeb $0.49 per student record
3) Additional File Feec $35.00
4) File Status Reset Feed $65.00
5) Post-Submission Changes Feee $125.00 plus hourly costs
6) Shipping & Handling Charges 10% of total costs,
minimum of $18.00
  1. A Setup Fee of $200 applies during the Extended Window only if a district has not already paid the Setup Fee during the Regular or Expedited Service AA Windows from June 3 through October 14, 2016.
  2. The Label Fee includes the parent/guardian address on the Student Performance Level Report if the address is provided in the Pre-ID file. The address cannot be added at a later date.
  3. The Setup Fee includes the submission of one file. The fee for each additional file is $35.
  4. If the district submits a file and requests that the file status be reset to Pending, the File Status Reset Fee applies.
  5. If the district submits a file and requests changes to the data in the file, the Post-Submission Changes Fee applies.

Pre-ID Extended Window Service Calculation Examples

The following examples show how Pre-ID label charges are calculated based on the window in which the files are submitted.

Example A: Single File Submitted During the Extended Window
Service Quantity Fee Charge
Setup Fee 1 $200.00* $200.00
Label Fee 40 $0.49 $19.60
Additional File Fee 0 0 0
Subtotal     $219.60
Shipping & Handling Charges 1 10% $21.96
Total Charge:     $241.56

* The Setup Fee is charged for the first file submitted by a district. In this case, the district did not submit a file during the Regular or Expedited Pre-ID Windows.



Example B: First File Submitted During the AA Regular Window and Multiple Additional Files Submitted During the Extended Window
Service Quantity Fee Charge
Setup Fee 1 $200.00 $200.00
Label Fee—1st File 200 $0.49 $98.00
Subtotal     $298.00
Shipping & Handling Charges 1 10% $29.80
Additional File Fee (December) 1 $35.00 $35.00
Label Fee—2nd File 65 $0.49 $31.85
Subtotal     $66.85
Shipping & Handling Charges 1 10% $18.00*
Additional File Fee (April) 1 $35.00 $35.00
Label Fee—3rd File 25 $0.49 $12.25
Subtotal     $47.25
Shipping & Handling Charges 1 10% $18.00*
Total Charge:     $477.90

* Note that in this example, the Shipping & Handling Charge is calculated only for the additional files. Although 10% of the subtotal is $6.69 and $4.73 respectively, the minimum $18 charge applies to each shipment .



Extended Window Submission and Printing Schedule

Labels will be printed and shipped no later than the Wednesday following the first and third Fridays of each month.

Files Submitted by This Date Are Printed and Shipped by This Date
11/4/16 11/9/16
11/18/16 11/23/16
12/2/16 12/7/16
Pre-ID is closed December 7, 2016
through January 2, 2017
1/6/17 1/11/17
1/20/17 1/25/17
2/3/17 2/8/17
2/17/17 2/22/17
Files Submitted by This Date Are Printed and Shipped by This Date
3/3/17 3/8/17
3/17/17 3/22/17
4/7/17 4/12/17
4/21/17 4/26/17
5/5/17 5/10/17
5/19/17 5/24/17
6/2/17 6/7/17
6/9/17 6/14/17

Pre-ID is closed for the 2016–17 Edition on June 13, 2017.