Annual Assessment (AA) Pre-Identification (Pre-ID)

Ordering Pre-ID Services

  1. Download the 2016–17 Edition Pre-Identification Data File Layout (PDF) and prepare the Pre-ID data file(s) following the procedures specified in the layout.

    Questions relating to the layout may be directed to the CELDT Customer Support Center by phone at 866-850-1039 or by e-mail at support@celdt.org.
  2. Calculate the total estimated costs, including the estimated number of additional files and shipping and handling charges, for each file. Write the purchase order to Educational Data Systems and mail or fax it to:

    Educational Data Systems
    15850 Concord Circle, Suite A
    Morgan Hill, CA 95037
    Fax: 408-776-7696

    For questions about billing or purchase orders, please contact Educational Data Systems by phone at 408-776-7646.
    • NOTE: Purchase orders must have the full name; billing address; billing contact telephone number of the district; the exact dollar amount to cover all fees and costs; and the full contractor name, Educational Data Systems. (See examples for help in estimating the costs to include on the purchase order.)
  3. After preparing and sending a purchase order to Educational Data Systems, log on to the secure District Portal and select the 2016–17 Pre-ID Data Management link. Follow the on-screen procedures to enter the purchase order number and upload the file(s). A 2016–17 Pre-ID User Guide (PDF) is available and provides step-by-step instructions for using the online Pre-ID application. A Web page of Pre-ID Frequently Asked Questions and a recorded Pre-ID Tutorial are also available.
  4. Once a file is successfully uploaded, data errors may be corrected and the file may be submitted for printing. If multiple Pre-ID label files are required, files may be uploaded and submitted as needed throughout the year. Please ensure your purchase order totals reflect costs associated with the appropriate Pre-ID Window.
  5. Educational Data Systems will print and ship Pre-ID labels as files are submitted. During the AA Pre-ID Regular Window, labels are shipped within 10 working days of submission. During the AA Pre-ID Expedited Service Window, labels are shipped within five working days of submission of a file and receipt of a purchase order.

Annual Assessment Pre-ID Window Prices

Service Regular Window Prices Expedited Service Window Prices
1) Setup Feea $200.00 per district $250.00 per district
2) Label Feeb $0.49 per student record $0.55 per student record
3) Additional File Feec $35.00 $35.00
4) File Status Reset Feed $65.00 $65.00
5) Post-Submission Changes Feee $125.00 plus hourly costs $125.00 plus hourly costs
6) Shipping & Handling Charges 10% of total costs, minimum of $18.00 10% of total costs, minimum of $18.00
  1. If the first Pre-ID file is submitted during the Regular Window, the Regular Window Setup Fee applies. If the first Pre-ID file is submitted during the Expedited Service Window, the Expedited Service Window Setup Fee applies.
  2. The Label Fee includes the parent/guardian address on the Student Performance Level Report if the address is provided in the Pre-ID file. The address cannot be added at a later date.
  3. The Setup Fee includes the submission of one file. The fee for each additional file is $35, regardless of the window in which the file is submitted.
  4. If the district submits a file and requests that the file status be reset to Pending, the File Status Reset Fee applies.
  5. If the district submits a file and requests changes to the data in the file, the Post-Submission Changes Fee applies.

Annual Assessment Pre-ID Window Service Calculation Examples

The following examples show how Pre-ID label charges are calculated based on the window in which the files are submitted.

Example A: Single File Submitted During the Regular Window
Service Quantity Fee Charge
Setup Fee 1 $200.00 $200.00
Label Fee 400 $0.49 $196.00
Additional File Fee 0 0 0
Subtotal     $396.00
Shipping & Handling Charges 1 10% $39.60
Total Charge:     $435.60


Example B: First File Submitted During the Regular Window and a Second File Submitted During the Expedited Service Window
Service Quantity Fee Charge
Setup Fee 1 $200.00 $200.00
Label Fee—1st File 400 $0.49 $196.00
Subtotal     $396.00
Shipping & Handling Charges 1 10% $39.60
Additional File Fee 1 $35.00 $35.00
Expedited Service Fee—2nd File 65 $0.55 $35.75
Subtotal     $70.75
Shipping & Handling Charges 1 10% $18.00*
Total Charge:     $524.35

* Note that in this example, the Shipping & Handling Charge is calculated only for the additional file. Although 10% of the subtotal is $7.08, the minimum $18 charge applies.



Example C: Single File Submitted During the Expedited Service Window
Service Quantity Fee Charge
Setup Fee 1 $250.00 $250.00
Expedited Service Label Fee 300 $0.55 $165.00
Subtotal     $415.00
Shipping & Handling Charges 1 10% $41.50
Total Charge:     $456.50